SharePoint Online

About SharePoint Online

SharePoint Online is a powerful cloud-based platform, part of the Microsoft 365 suite, designed to elevate the teams manage documents, collaborate on projects, and streamline company-wide communication. Offering more than just file storage, SharePoint Online enables the creation of intranet sites, document libraries, and customized workflows that cater to the unique needs of your organization. Its seamless integration with other Microsoft tools, like Teams and OneDrive, provides a unified and efficient experience for managing and sharing content across your team. With SharePoint Online, organizations gain the flexibility to collaborate in real-time, automate business processes, and maintain a well-organized document repository, all within a secure and accessible online environment.

SharePoint Online comes with robust security features that protect sensitive data and ensure compliance with industry standards. It offers advanced security measures such as encryption, access control, and data loss prevention, ensuring that your organization's data remains secure and private. SharePoint Online's compliance capabilities support regulatory standards like GDPR, HIPAA, and more, making it a reliable choice for businesses that handle sensitive information. For IT teams, the platform's comprehensive administration and auditing tools provide granular control over security policies and user activities, allowing for effective management of data governance and compliance requirements.

FUNDAMENTALS

Office365HeroWithTeams

Understanding External Access to Documents in a Microsoft 365 Tenant

Last Update: Sep 05, 2024

It’s a good idea to understand whether any external people have access to documents in your Office 365 tenant. There’s no option on the Office 365 or SharePoint Online consoles to tell you what access external users enjoy to SharePoint sites, so we must use some PowerShell to interrogate SharePoint and see what that reveals.

Hero Approved Microsoft Lists - 3

What is Microsoft Lists? A Productivity Guide

Last Update: Dec 03, 2024

Microsoft Lists is the evolution of the SharePoint List feature. Several years ago, the Microsoft brain trust set out to make this ultra-powerful tool more accessible to the masses. By removing ‘SharePoint’ from the marketing pages, and making it ‘an app’, they succeeded in surprisingly productive ways. In this article, I will explain what is…

OneDrive for Business Delivers Sharing Consistency Across Office 365

Last Update: Sep 04, 2024

OneDrive for Business is responsible for how sharing works within Office 365. Big strides are being made to achieving consistency across all the Office 365 apps and new some tricks are coming along too, like being able to link to a PowerPoint slide, requesting people to upload files to a folder, or using the URL in a browser as a link. All good stuff.

GETTING STARTED

Microsoft SharePoint

How to Use Managed Metadata Within SharePoint Online

Last Update: Nov 19, 2024

When organizations decide to migrate data from on-premises file servers or other platforms to SharePoint on-premises or SharePoint Online, they need to determine how tagging and classifying content should work. In this article, we’ll explain how you can use Sharepoint managed metadata to control how users add metadata to content across SharePoint sites in an…

Guide: Getting Started with SharePoint Syntex – Problem, Solution, and Methodology

Last Update: Sep 04, 2024

Microsoft announced SharePoint Syntex at Ignite 2020 as part of Project Cortex.  In Microsoft’s own words, SharePoint Syntex transforms your content into knowledge using Advanced AI and machine teaching. Sounds great right? But what does this actually mean to SharePoint users? What real-world problems does SharePoint Syntex solve for Microsoft 365 customers, how do you…

Marking Office 365 Documents and Email as Formal Records

Last Update: Sep 04, 2024

Microsoft released a report in late October to demonstrate how well Microsoft 365 meets the compliance needs of the financial sector subject to U.S. regulations. The level of inaccuracy in the text meant that I didn’t think much of the report. In any case, the report placed great emphasis on two developments. The first was…

TUTORIALS

How to Rename Your SharePoint Domain in Microsoft 365

Last Update: Sep 04, 2024

A long-requested feature in SharePoint Online is the ability to change the URL of the top-level SharePoint site.  This setting is determined by the tenant name you choose when your tenant was first created, meaning the URL will always be https://<tenantname>.sharepoint.com.  Poorly considered tenant name choices, along with company rebranding or renaming, are just a…

Hero Approved Microsoft Lists - 3

How to Use Microsoft Lists For Work Management and Tracking

Last Update: Mar 20, 2023

Microsoft Lists is a new application that was created as an evolution of SharePoint lists. It helps users in the corporate and consumer markets to track, share and organize their work in an online platform that is available on the web and mobile devices. In this article, we’ll explain how to get started with Microsoft…

How to Hide Sensitive Documents Stored in SharePoint Online

Last Update: Sep 04, 2024

Delve: Exposing Permission Weaknesses Since 2015 Since its introduction in 2015, people have complained that Delve exposed documents to other users that they’d prefer not to share. In fact, the problem lies with poor permissions practice rather than Delve because Delve only ever shows information to a user which they are entitled to see. In…

LATEST

Microsoft SharePoint

Microsoft to Retire Revoke-SPOUserSession Cmdlet in SharePoint Online

Last Update: Oct 07, 2024

Microsoft is phasing out the Revoke-SPOUserSession cmdlet for SharePoint Online, replacing it with a more comprehensive Microsoft Graph alternative. This transition, which is set to begin next month, promises enhanced security by extending sign-out capabilities across all Microsoft 365 services. Microsoft introduced the Revoke SPOUserSession cmdlet back in January 2016. It allows administrators to invalidate…

Office365HeroWithTeams

Understanding External Access to Documents in a Microsoft 365 Tenant

Last Update: Sep 05, 2024

It’s a good idea to understand whether any external people have access to documents in your Office 365 tenant. There’s no option on the Office 365 or SharePoint Online consoles to tell you what access external users enjoy to SharePoint sites, so we must use some PowerShell to interrogate SharePoint and see what that reveals.

Security

Microsoft is Caught Scanning Password-Protected Zip Files on SharePoint Online

Microsoft has been caught scanning for malware in password-protected zip files stored on SharePoint Online. Andrew Brandt, a security researcher who uses Microsoft’s cloud services to save copies of malware in password-protected zip files shared his surprise after Microsoft had flagged some of his files that had been uploaded into a SharePoint directory as malware. …

Microsoft SharePoint

How to Use Managed Metadata Within SharePoint Online

Last Update: Nov 19, 2024

When organizations decide to migrate data from on-premises file servers or other platforms to SharePoint on-premises or SharePoint Online, they need to determine how tagging and classifying content should work. In this article, we’ll explain how you can use Sharepoint managed metadata to control how users add metadata to content across SharePoint sites in an…

Office 365

Regulatory Compliance with Microsoft 365

Last Update: Sep 04, 2024

Making sure your business is in compliance with the various regulatory policies that you need to work with can be challenging. Many companies use Microsoft 365 to work with unstructured personal data that are covered by laws that require your organization to follow different compliance procedures. This includes responding to regulatory requirements, assessing compliance risks,…

Microsoft Unveils SharePoint Server Subscription Edition

Last Update: Nov 19, 2024

In the world of Microsoft, everything is cloud, cloud, cloud, but the reality is that many operations are still using racks locally or more than likely, in some sort of hybrid configuration. And especially for companies that have been around for a decade or more, there is a good chance that you are running a…

How to Rename Your SharePoint Domain in Microsoft 365

Last Update: Sep 04, 2024

A long-requested feature in SharePoint Online is the ability to change the URL of the top-level SharePoint site.  This setting is determined by the tenant name you choose when your tenant was first created, meaning the URL will always be https://<tenantname>.sharepoint.com.  Poorly considered tenant name choices, along with company rebranding or renaming, are just a…

Guide: Getting Started with SharePoint Syntex – Problem, Solution, and Methodology

Last Update: Sep 04, 2024

Microsoft announced SharePoint Syntex at Ignite 2020 as part of Project Cortex.  In Microsoft’s own words, SharePoint Syntex transforms your content into knowledge using Advanced AI and machine teaching. Sounds great right? But what does this actually mean to SharePoint users? What real-world problems does SharePoint Syntex solve for Microsoft 365 customers, how do you…

Hero Approved Microsoft Lists - 2

Microsoft Lists – An Evolution of SharePoint Lists

Last Update: Sep 04, 2024

Welcome to SharePoint Lists! – At least that’s how Microsoft likely worded their introduction back in 2001 (Wow!). The purpose of this post is to give a little background on what a SharePoint List is, the evolution over the years to the newer ‘Modern List’ in mid-to-late 2016, and the announcement of the new Microsoft…

Missing Audit Records for Retention Labels Applied to SharePoint Online Documents

Last Update: Sep 04, 2024

Activity Explorer Highlights Label Activities In June 2020, I covered Microsoft’s “Know Your Data” initiative, essentially the introduction of a bunch of new features in the Data classification section of the Microsoft 365 compliance center. Requiring Office 365 E5 or Microsoft 365 E5 (or E5 compliance) licenses, Microsoft targets this functionality at large enterprises who…

How to Hide Sensitive Documents Stored in SharePoint Online

Last Update: Sep 04, 2024

Delve: Exposing Permission Weaknesses Since 2015 Since its introduction in 2015, people have complained that Delve exposed documents to other users that they’d prefer not to share. In fact, the problem lies with poor permissions practice rather than Delve because Delve only ever shows information to a user which they are entitled to see. In…

The New 250 GB Upload Limit for Microsoft 365. Good or Bad?

Big Files and Differential Sync Some excitement was generated, at least inside Microsoft, for the January 12 announcement that SharePoint Online and OneDrive for Business now support uploads of files sized up to 250 GB. This is an increase from the previous 100 GB maximum announced in July 2020. The new capability is designed to…

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