Microsoft Outlook Mobile App to Get New Online Archive Feature for Seamless Email Management

Microsoft is about to add a new Online Archive feature to its Outlook mobile app. This update will allow users to seamlessly access archived emails right from the folder list on iOS and Android devices.

The Online Archive folder is a feature that’s designed to help users manage their email storage efficiently. It allows users to store older emails in a separate cloud mailbox to free up space in the primary mailbox. Unlike the traditional archive folder, the Online Archive folder is accessible from anywhere with an Internet connection.

Currently, Microsoft Outlook users must rely on the search functionality to access their archived emails on Android and iOS devices. With the upcoming release, users will be able to easily locate their archived emails directly in the Online Archive folder.

“An Outlook online archive mailbox can store older email messages where they won’t occupy space in the user’s primary mailbox. This specialized mailbox appears with your other mailbox folders in Outlook. After this rollout, if you have enabled Mailbox archive for your users, the Online Archive mailbox will appear in the folder list, which users can access by tapping their profile in the top left of their screen,” the company explained in a message on the Microsoft 365 admin center.

IT Configuration Requirements for Online Archive feature

Microsoft plans to roll out the new Online Archive feature for all Outlook users on iOS devices next month. The update has already started rolling out to Android users, and all users are expected to have access by late October.

Keep in mind that IT administrators will need to configure policies to automatically move older emails to the Online Archive based on specific criteria. However, this capability will not be available in organizations where the Mailbox archive is disabled for end users.