Microsoft Teams Limits Attendance Report Storage to One Year
Microsoft Teams now enforces a one-year retention policy for meeting attendance reports.
Published: Mar 12, 2025
Key Takeaways:
- Microsoft Teams meeting attendance reports will now be stored for only one year from the meeting’s end date.
- Reports for meetings created before November 1, 2024, will remain available until late August 2025.
- Organizations should download and store attendance reports before the retention period expires.
Microsoft has introduced some important updates to its Teams attendance report service. The company has implemented a one-year retention policy for meeting attendance reports to enhance data management and privacy compliance.
A retention policy outlines how long data should be kept and managed before it is deleted or archived. These policies are important for meeting legal, regulatory, and business requirements. They help organizations handle their data efficiently, lower storage costs, and protect sensitive information.
Previously, Microsoft Teams did not have a set time frame for storing meeting attendance reports. With this update, all reports will now be retained for one year from the meeting’s end date. This change ensures compliance with Microsoft’s privacy policy.
“Attendance reports for events created before November 1, 2024, will remain accessible until late August 2025. Please note that the updated retention policy will also impact the Microsoft Graph API requests for attendance reports. Data availability will align with the retention period,” Microsoft explained.
How to download Microsoft Teams attendance reports?
Microsoft recommends that organizations contact its support team to apply the one-year retention policy. All Teams meetings and events created before November 1, 2024, will remain accessible until late August 2025. After that, these reports will be permanently deleted.
To avoid data loss, Microsoft advises users to download attendance reports for any meetings created before November 1. Reports can be accessed through the Attendance tab, but there is no option to download multiple reports at once.
Last month, Microsoft Teams rolled out several new chat and meeting features for its Teams collaboration platform. Users can now add agents and bots directly to individual and group chats in Microsoft Teams. There is also a new feature that allows users to send messages to channels at a scheduled date and time.