
close
close
Since a global pandemic hit the globe two years ago, companies across the world have been trying to adapt to a new hybrid work reality. That also includes Microsoft. It has been leveraging Teams to make learning resources more accessible for employees.
Last year, Microsoft launched Viva. Viva is a new employee experience platform accessible in Microsoft Teams. It includes different modules. There is a Learning module that provides employees with easy courses based on their interests and roles.
advertisment
Table of Contents
According to PwC’s annual global CEO survey, 79% of CEOs say the talent and skills of their workforce is their number one issue. Meanwhile, employees spend only 1% of their workweek on formal learning. Based on this, we can see the skills gap is real, and we know the time gap at work is also real.
People also have different learning preferences. Adult learning theory tells us adults learn faster when drawing from their own experiences and references. It also tells us that learning needs arise quickly, and it’s best to address these quickly.
Based on this data and adult learning theory, learning needs to be more engaging. And seamlessly integrated into places where people are already spending their time at work. Microsoft’s Viva Learning platform addresses some of these challenges.
advertisment
Viva Learning is a training app that organizations can add to Microsoft Teams. Employees can easily access learning content in Teams from different sources. They can search for relevant courses, view them directly in Teams, and mark them as completed.
If an employee or the whole team needs additional learning on a specific topic, they can assign training modules and verify whether they have completed them. All these features are part of any Office 365 and Microsoft 365 subscriptions
Many organizations may already have training content that they have spent time and money creating. Therefore, they may want to add that content to Viva and make it accessible to employees through the app.
To add your existing content to the platform, you’ll need to follow these steps:
advertisment
Figure 1: Viva Learning service in the Microsoft 365 Admin Center
To add your content from SharePoint, click on SharePoint and add the URL of the site you want to use.
Figure 2: Viva Learning SharePoint URL
For new SharePoint sites, you’ll need to wait one hour before adding the URL to Viva.
Once you add the link, it will automatically create a SharePoint list named “Learning App Content Repository” located in the site contents.
Figure 3: SharePoint List in Site Contents
In the Learning App Repository list, add the training folder URLs you want to add to Viva.
Figure 4: Learning App Content Repository SharePoint List with training folder URL
Once you add your content, it will appear in the Viva app, with your organization’s name as a Provider and all the materials in the folder.
Figure 5: Custom learning content in Viva
Employees can click on any material and view it directly in Teams, just like the other learning content.
Figure 6: Custom learning content opened in Viva
Microsoft’s learning platform follows all existing content permissions. Therefore, only content that a user has permission to see is searchable and visible within the app.
For example, suppose you had HR training material added to a SharePoint folder with specific permissions only to allow the HR team to see it. In that case, only HR employees can access the training content in the app.
To ensure employees can access the learning platform in Teams, you need to ensure that the platform is allowed in the Teams admin center:
Figure 7: The Viva app in the Teams admin center
Employees can find the Viva app in the Teams app store. Otherwise, you can create a Teams App Setup Policy to pin the app to the employee’s taskbar in Teams so that they can view and easily access it. Here’s how to proceed:
Figure 8: App Setup Policy in Teams admin center
Adding the Viva to the user’s taskbar in Teams ensures they can easily see the app and quickly access the learning courses they need.
Viva Learning aggregates all your learning in one place, with powerful social features and recommendations that makes learning a natural part of your day. It accelerates onboarding and upskilling, and it fosters a culture of individual and organizational learning by helping people learn in the flow of their work in Microsoft Teams.
There is already a wide variety of learning options for organizations to train their staff. So, why do we need this new app? Here are some of the key reasons Microsoft decided to launch this new platform.
Due to the pandemic and the rise in remote working, Microsoft Teams has become a central hub where many people now spend their days at work. As a result, it makes sense to bring training content to apps users already use rather than expecting them to go elsewhere.
When I speak to customers about internal training, the most common challenges they’re facing include time restraints, information overload, and ineffective training methods. Viva Learning addresses these problems by enabling employees to consume one-hour courses in 1–2-minute chunks. The courses suggested to them are also based on their interests and roles.
Viva Learning attempts to overcome some of the most common challenges in training staff. If people have to go out of their way to find learning, it is relatively unlikely that they will do it.
Moreover, because there is so much training available, it can be tough for individual employees to choose what to focus on. Bringing the most relevant training to individuals means they’ll be more likely to learn.
Considering a lot of the Viva features come out of the box in Office 365 and Microsoft 365 subscriptions, it seems like an obvious choice for organizations to turn on and use. For organizations using an existing Learning Management System, Viva Learning is a great way to complement their system and brings those LMS features into Teams.
Related Article:
More from Kat Greenan
advertisment
Petri Newsletters
Whether it’s Security or Cloud Computing, we have the know-how for you. Sign up for our newsletters here.
advertisment
More in Microsoft 365
Build 2022: Microsoft Boosts Data Analytics and Cybersecurity in New Training & Certifications
May 24, 2022 | Rabia Noureen
Build 2022: Microsoft Teams Gets Live Share Feature and New Collaborative Apps
May 24, 2022 | Rabia Noureen
Microsoft Advises IT Admins to Restrict Access to Leaked One Outlook Client
May 10, 2022 | Rabia Noureen
Most popular on petri
Log in to save content to your profile.
Article saved!
Access saved content from your profile page. View Saved
Join The Conversation
Create a free account today to participate in forum conversations, comment on posts and more.
Copyright ©2019 BWW Media Group