- Microsoft is improving the collaborative notes feature in the Microsoft Teams desktop app.
- Participants will be able to add meeting agendas, notes, and follow-up tasks on the Teams calendar details page before, during, and after the meeting.
- The feature is expected to roll out to commercial customers in February 2024.
Microsoft is set to improve the collaborative notes experience within its Microsoft Teams desktop client. The new feature will allow all participants to create collaborative notes and agendas to enhance productivity during Teams meetings.
Microsoft Teams offers a collaborative meeting notes feature that enables users to create and edit notes with other meeting participants. This feature is helpful because it allows users to plan meeting agendas, write important details, and allocate tasks during and after a Teams meeting. Collaborative notes are powered by Loop components, which sync across Word, Outlook, Whiteboard, and other Microsoft 365 apps.
Currently, only meeting organizers can create collaborative notes in Microsoft Teams meetings. However, in the upcoming release, all meeting attendees will be able to add the meeting agenda, notes, and follow-up tasks on the Teams calendar details page before, during, and after the meeting. However, the option to hide the meeting notes will only be available to the organizers.
“The Meeting notes will be shown on the right pane of the meeting window, and they can be opened in the browser or on a second monitor. Participants can continue real-time collaboration in meetings. When participants are assigned a task, they will also receive an email notification, synced with Planner and To Do apps,” Microsoft explained.
Microsoft notes that all attendees will have access to collaborative notes on the Teams calendar meeting page. Users will be able to copy the notes to chats, group chats, emails, and other documents.
Microsoft plans to begin rolling out the feature to commercial customers later this month, and the general availability is expected in February 2024. The company notes that IT admins will be able to use the SharePoint PowerShell commands to manage the feature within their organizations.