Microsoft Teams Introduces Automatic Loop Workspace Creation for Recurring Meetings

Microsoft Teams has introduced a new feature that automatically creates a Loop workspace with meeting content. This feature is currently available on the Microsoft Teams desktop and web clients and is designed for recurring meetings with 2 to 50 participants.

After a recurring Teams meeting ends, participants will receive a prompt in the chat to create a Loop workspace. This workspace consolidates shared meeting content in one place to facilitate ongoing collaboration.

“No more scrolling back up and down in the weeks-long chat looking for that file that a colleague shared. Instead, you’ll have a Loop workspace where all the content stays gathered, and auto-magically includes future files that are shared in the chat,” Microsoft explained.

How it works?

Microsoft Teams users can automatically aggregate Teams meeting content in a Loop workspace by following the steps mentioned below:

• After a recurring meeting ends, users will be prompted to set up a workspace, check and confirm the members, and review the shared content.
• Once confirmed, a Loop workspace is created, the shared content is included, and invitations are sent to the participants.
• Examine the shared files from the meeting series and either approve or remove them before adding to the workspace.
• Finally, click the Create button.

Microsoft notes that users can access the Loop workspace in a couple of ways. They can view it directly in the Loop app, or by clicking the “Open in Loop workspace” link in the Teams meeting chat. To do this, users need to open the message that reads “I added the meeting content to a Loop workspace. Check it out!”

Currently, the ability to create a Loop workspace is only limited to Teams meeting organizers. However, Microsoft plans to extend this capability to co-organizers and non-owners in the future. The company also intends to raise the invitee limit and add support for Modern Groups in the coming months.

Microsoft notes that the prompt to create a Loop workspace will be available for all recurring meetings. However, it will not appear in tenants where IT admins have disabled the Loop workspace creation capability.