M365 Changelog: (Updated) Live Captions Usability Improvement in Teams Meetings

MC538737 – Updated April 27, 2023: Microsoft has updated the rollout timeline below. Thank you for your patience.

The new Caption Settings pane now allows better discovery and easier navigation. Users have the ability to customize the size and color of their font as well as the height and position of the caption window with the option to scroll to review captions of what has been said, up to one minute ago.

This message is associated with Microsoft 365 Roadmap ID 107782.

When this will happen:

Public Preview: Microsoft will begin rolling out late May (previously early May) and expect to complete by early June (previously mid-May).

Standard Release: Microsoft will begin rolling out mid-June (previously mid-May) and expect to complete by late June (previously early June).

GCC-High and DoD: Microsoft will begin rolling out mid-July (previously late June) and expect to complete by early August (previously late July).

How this will affect your organization: 

Users can access the options in meetings via More … > Language and speech > Turn on live captions > Click on new Settings ⚙️ in the captions section > Caption settings 

The following options are now supported: 

  • Changing spoken language 
  • Changing caption language (Live translated captions is part of Teams Premium) 
  • Adjusting colors, height, position (top, bottom), and font size 

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What you need to do to prepare: 

There is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.