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M365 Changelog: (Updated) Whiteboard – existing Azure board migration to ODB storage

Summary

The message details the migration of existing Azure-stored Whiteboard files to OneDrive for Business (ODB) storage, starting in July 2024. Users must launch Whiteboard on eligible clients to initiate an automatic migration, which offers benefits like new features, improved performance, and enhanced security. There's no option to delay the migration, and further updates will be provided. Microsoft 365 Roadmap ID 117394 is associated with this update.

MC677236 – Updated April 15, 2024: Microsoft has updated the rollout timeline below. Thank you for your patience.

Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive for Business (ODB) as the storage location for most newly created boards. Microsoft is making a client-based migration available for your organization soon.

This message is associated with Microsoft 365 Roadmap ID 117394

When this will happen

The client-based migration experience will begin in July 2024 (previously May). Microsoft will provide an additional update as we get closer.

How this will affect your organization

Any user who launches an eligible Whiteboard client (Whiteboard on Windows, Whiteboard in Teams desktop/web) will automatically kick off a non-blocking migration of all their whiteboards. Depending on how many whiteboards they have, on average the process will take between a few seconds to a few minutes.

The migration will provide many benefits for your organization and users on the migrated boards, including:

Features unique to whiteboards stored in ODB, such as Follow, Commenting, and more.
Improved performance on whiteboards now stored in ODB.
Improved compliance and security associated with whiteboard being stored in ODB.

There is no possibility to delay the migration.

What you need to do to prepare

The migration will happen naturally and automatically for most users in your organization with no disruption, but please ensure that users are aware they need to launch Whiteboard in one of the previously mentioned clients in order to keep their content prior to the conclusion of migration (date to be announced)

In the unlikely case that a user’s whiteboards fail to migrate, they will see an error banner. Microsoft will attempt to migrate the board again in 30 days. If the board contains important information, Microsoft recommends the user copy the content to a new whiteboard.

Users will be able to see which boards have not migrated in a dedicated section on the board picker. Admins will be able to verify what whiteboard content remains in Azure and obtain the userIDs via our PSH cmdlets, if you wish to proactively notify users to get their content.

As Microsoft gets closer to the release of the client-based migration experience it will provide additional information via Message center.