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M365 Changelog: (Updated) Microsoft Teams: Access Workflows from the three-dot menu on shared file

Summary

Microsoft Teams will soon bring Workflows powered by Microsoft Power Automate to the three-dot menu for files shared in Teams chat or channels. Users will be able to select the three-dot menu on files shared in Teams chat or channels, and then choose Workflows to configure and run workflows for files. The feature will only be available in the New Teams client on the desktop and on the web. No action is needed from users to prepare for this rollout.

MC750668 – Updated April 25, 2024: Microsoft has updated the rollout timeline below. Thank you for your patience.

Coming soon: Microsoft Teams will be bringing Workflows powered by Microsoft Power Automate to the three-dot menu for files shared in Teams chat or channels.

This message is associated with Microsoft 365 Roadmap ID 381643.

When this will happen:

Worldwide: Microsoft will begin rolling out early July 2024 (previously early May) and expects to complete by mid-July 2024 (previously mid-May).

GCC: Microsoft will begin rolling out mid-July 2024 (previously late June) and expects to complete by late July 2024 (previously early July).

How this will affect your organization:

To make sure Microsoft Teams provides the best workflow experience for our users, Microsoft is making it easier to configure and run workflows for files. A user will be able to select the three-dot menu on files shared in Teams chat or channels, and then choose Workflows. From Workflows, the user will choose an instant workflow to run on a file. The user must set up the workflows in advance. A user can set up a new workflow for files by selecting See more workflows at the bottom of the three-dot menu. This launches the Workflows task module, where a user can choose a template to start setting up a new workflow. Examples of file workflows include Request approval for selected file, Get notified in Teams when a file is updated, Create a PDF copy of the file, and Add a task for this file.

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If the Power Automate app is disabled in the Teams admin center, users will not see this option in the three-dot menu.

This feature will only be available in the New Teams client on the desktop and on the web.

What you need to do to prepare:

No action is needed from you to prepare for this rollout. You may want to notify your users about this change so they can find the new entry point for Workflows.