M365 Changelog: Meeting Category Trends and Details in the Viva Insights App in Teams and Meeting Category Insights Card in Digest Email

MC434658 – Updated March 16, 2023: Microsoft has updated the rollout timeline below. Thank you for your patience.

Categories in Outlook and Teams allow users to easily tag, label, and group calendar events. In the Viva Insights app in Teams, using meeting category insights in the Effective meetings tab, users can see a percentage breakdown of how they are distributing their time across their categories.

An upcoming update to this feature will allow users to:

  • See how their meeting time distribution has changed over the last 3 months, the last 4 weeks, and the next 4 weeks under meeting trends
  • View the list of meetings in each category, with details including meeting name, total time spent, duration of each instance, and cadence, under meeting details

Microsoft has also releasing a new card in the Digest email from Microsoft Viva that summarizes their meeting category insights. In this card, users will be able to see up to 3 categories in which they have spent the most time over the last 4 weeks. This card will show the percentage of time each category contributed to the user’s total meeting time in the last 4 weeks, as well as how that percentage has changed from the previous 4 weeks. The explore more button provides an easy way to navigate to meeting category insights in the Viva Insights app, where users can explore percentage breakdown, trends, and details.

These features will be available for users who have a Viva Insights subscription.

This message is associated with Microsoft 365 Roadmap ID 98164

When this will happen:

Microsoft will begin rolling out in early November (previously mid-October) and expect to complete rollout by early April (previously late February).

How this will affect your organization:

Users with a Viva Insights subscription will be eligible for meeting category trends and details in the Viva Insights app in Teams and the meeting category insights card in Digest. Users who have not categorized any meetings between the last 3 months and next 4 weeks will not be able to view these insights in the Viva Insights app but will have access to them once they categorize any meetings in this time period. Users who have less than 40 hours of meetings and less than 20% of their meetings categorized will not receive the card in Digest.

Note: Users without a Viva Insights subscription will not be able to view meeting category insights.

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What you need to do to prepare:

Review and assess impact for your organization. Consider updating documentation as appropriate.

To categorize meetings in Outlook to access these insights, see the following: Assign a color category to a calendar appointment, meeting, or event (microsoft.com) 

Additional information