M365 Changelog: Block Download Permissions for Teams Meeting Recordings on OneDrive

MC230505 – Updated April 29, 2021: Microsoft has updated the rollout timeline below. Thank you for your patience.

As part of the New Stream experience, new Teams meeting recordings will be stored in your OneDrive for Business and SharePoint. Based on customer feedback Microsoft is enhancing the feature so that these recordings are not downloadable by those with view-only permissions, and that those permissions be set by default.

The New Stream experience was originally communicated in MC222640 (Standard) and MC229363 (GCC) also see this documentation for more details on the timing and experience. 

Key Points:

• Microsoft 365 Roadmap ID 70543
• The rollout of this change will begin in mid-May (previously early April) and it expect to complete in early June (previously end April).
• Action: Review and assess impact on your organization.

How this will affect your organization

When this change is implemented:

1. All new Teams meeting recordings uploaded to OneDrive and SharePoint will get the same permissions as outlined here, except that everyone who would normally receive view-only permissions will now also be blocked from being able to download the recording by default for non-channel meetings (i.e. the ones going to the recorder’s OneDrive). Microsoft will update that documentation to reflect the added block download restrictions once the feature is deployed. This change that will block downloadability of Teams meeting recordings will apply only to non-Channel meetings (aka “adhoc” meetings). Meeting recordings from meetings hosted in a Teams channel are uploaded to the doclib on the SharePoint team site backing that Teams channel. As such, it inherits the permissions from that team site to maintain its collaborative nature. It is recommended that you do not use Channel meetings for sensitive topics where you do not want members to have full access. A separate post and roadmap item will be created for the channel meeting recording solution in the future.
2. Any time the recording is shared with someone else, block download permissions will continue to be set by default. Only the recording edit owners will have the ability to explicitly override that setting and re-share with download permissions if they choose to do so. That will be an explicit action, so the owners will not be at risk of accidentally oversharing.

The enhanced security and privacy permissions setting will happen by default and cannot be overridden.

Note: This only applies new recordings created after you are enrolled in the new OneDrive and SharePoint experience.

What you need to do to prepare

You may consider updating your training and documentation as appropriate.

If you prefer to make the transition to Teams meeting recording on OneDrive and SharePoint after these enhanced download permissions are implemented, Microsoft recommends that you opt out of that experience as described here.