SharePoint

Introducing SharePoint Attention View

Many moons ago, I held a webinar about structuring documents in SharePoint. The video is incredibly popular. After three years, almost 200.000 people have seen the video. This isn’t to brag, well maybe a little bit, but it shows the struggle of many businesses around this topic. The Classic SharePoint Document Library was pretty solid with its document management features but the introduction of the Modern SharePoint Document Library changed a lot. Not all the features we worked with for many years were immediately available. For example, Managed Metadata wasn’t supported from the start and the Quick Edit view wasn’t there. Microsoft has mostly caught up. You can click here to view the current differences.

 

 

Sponsored Content

What is “Inside Microsoft Teams”?

“Inside Microsoft Teams” is a webcast series, now in Season 4 for IT pros hosted by Microsoft Product Manager, Stephen Rose. Stephen & his guests comprised of customers, partners, and real-world experts share best practices of planning, deploying, adopting, managing, and securing Teams. You can watch any episode at your convenience, find resources, blogs, reviews of accessories certified for Teams, bonus clips, and information regarding upcoming live broadcasts. Our next episode, “Polaris Inc., and Microsoft Teams- Reinventing how we work and play” will be airing on Oct. 28th from 10-11am PST.

We are now seeing new features being released that are aimed at the Modern Document Libraries. One of these new features is the Attention View. We are all familiar with mandatory metadata and people forgetting to assign metadata. This has been a real pain and struggle for content owners all over the globe. Attention View is here to help out! Let’s take a look:

 

 

The Document Library contains two mandatory columns. Apparently, some users forgot to enter the two metadata fields. The Attention View, actually called Files that need attention, shows us what documents need attention. We can also see what metadata is actually missing. We can click on the yellow marked column and start assigning the missing metadata:

Pretty awesome right? I do have one critique. This feature didn’t work with managed metadata. Let’s hope that gets added soon. That said, Attention View is still a First Release feature.

 

 

Microsoft also announced a new feature to immediately assign metadata after uploading multiple columns. These two features are going to be killer document management features in SharePoint Online. Personally, I can’t wait to show these features to our customers. Go SharePoint!

Related Topics:

BECOME A PETRI MEMBER:

Don't have a login but want to join the conversation? Sign up for a Petri Account

Register
Comments (0)

Leave a Reply

External Sharing and Guest User Access in Microsoft 365 and Teams

This eBook will dive into policy considerations you need to make when creating and managing guest user access to your Teams network, as well as the different layers of guest access and the common challenges that accompany a more complicated Microsoft 365 infrastructure.

You will learn:

  • Who should be allowed to be invited as a guest?
  • What type of guests should be able to access files in SharePoint and OneDrive?
  • How should guests be offboarded?
  • How should you determine who has access to sensitive information in your environment?

Sponsored by: