Analyzing the 2019 Numbers for Different Office 365 Workloads

by Tony Redmond

Microsoft is notoriously careful at giving out usage numbers for different Office 365 workloads.We know what the overall count is and now we have numbers for SharePoint Online and Teams. Some glances into a handy crystal ball and some inspired guesswork allows us to calculate likely numbers for Exchange Online, Yammer, and Planner and paint a more comprehensive picture of what's happening inside Office 365.

Adoption and Change Management: Two Sides of the Office 365 Card

by Tony Redmond

Adoption and Change Management are often discussed when companies move to cloud services, including Office 365. How quickly can we adopt the new services and how can we manage change? As it happens, Microsoft is extremely interested in driving customer adoption, so much so that this can cause problems with change management simply because so much change happens so quickly insist Office 365. As we discuss here, a structured approach to change management helps.

Planner Supports Export to Excel

by Tony Redmond

Excel fans delight! You can now export task data for a Planner plan to Excel and slice and dice the task information to your heart's content. The new feature is likely to be popular with Office 365 users because it adds values and it makes sense to use Excel for this purpose, but another way of looking at it is that Planner is so poor at analysis and reporting that it needed external help. The truth probably lies in the middle.

Planner Does Multiplan

by Tony Redmond

Microsoft has announced the ability of the Planner web app to create multiple plans for an Office 365 group. This is a useful feature that Teams and SharePoint Online (the Planner web part) can already do, but some extra work was needed to break the connection between a plan and a group, and that's what Multiplan means. Or it means a spreadsheet.

Does Your Office 365 Tenant Need Backups?

with 4 Comments by Tony Redmond

Do you need to backup Office 365 data? The question isn't simple because technology changes all the time and it's hard to backup some applications like Teams and Planner because APIs don't exist. The important thing is for companies to review what data they use, the features available to them, and then figure out if any gaps exist.

Managing Office 365 Guest Accounts

by Tony Redmond

Many Office 365 applications (Teams, Groups, Planner, SharePoint, etc.) now support external guest access. you might end up with a lot of guests, and like any good accommodation, some management is needed. In this article, we look at how to manage the guests created by Office 365.

Office 365 News and Views – June 2018

by Tony Redmond

Lots happens in a month within Office 365. I can't possibly write an article about every change in SharePoint, Teams, Exchange, etc. released by Microsoft,, so sometimes I need to publish a catch-up (or catch-up) post. Here are ten things that I think are interesting enough for you to know about.

Guest Access in Planner Rolls Out

by Tony Redmond

Planner now supports guest user access to its plans. Office 365 tenants will celebrate this feature because they've been waiting for it to arrive. It's curious that it has taken Microsoft so long to upgrade Planner for this feature given that Groups and Teams have had this capability for a while. But it's here now, so enjoy.

How Planner Synchronizes its Tasks to Outlook’s Calendar

by Tony Redmond

Many Office 365 tenants use Planner for group-based task management. Generally, the application is OK and has been getting better. Now it can connect to Outlook to synchronize tasks into a user calendar, which then allows users to see tasks alongside their other commitments and print details off if needed. It's an imperfect but acceptable solution to the lack of print capabilities within Planner.

Monitoring the Removal of Office 365 Groups (and Teams)

by Tony Redmond

Owners of Office 365 Groups can delete groups if they want. Some don't like this as it means that SharePoint site collections, teams, and plans are removed. The simple membership model used by Office 365 Groups is the cause, and while you cannot stop owners deleting their groups, you can take action to detect and recover deleted groups if necessary.