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Exchange Online Provides Archive Folders to Users. Good or Bad Idea?

Exchange Online now boasts an “archive folder”, helpfully furnished to allow users to keep items they need to retain. Unless they have an archive mailbox. Or use Outlook auto-archive. It’s just a tad confusing.

Last Update: Jul 07, 2023

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Microsoft Revamps Outlook with One Outlook Vision

Last Update: Mar 29, 2022

New Technologies at the Center of Outlook’s Future Outlook fans would be forgiven for thinking that all the oxygen in the Microsoft 365 collaboration ecosystem is being sucked out by Teams). But then a series of videos created for the virtual Ignite 2020 conference revealed that there’s life in this venerable product yet (given a…

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Microsoft Launches Workspaces, Then Pauses for Reflection

Last Update: Mar 29, 2022

Microsoft dodged the opportunity to fire a bullet into their own foot when they pulled back plans to launch “workspaces” in Exchange Online. Announced on Monday and withdrawn on Tuesday, Workspaces are a new form of room mailboxes, the difference being that room mailboxes are used to reserve traditional conference rooms while workspaces seem to…

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Where Microsoft Might be Going with One Outlook

Last October, I wrote about One Outlook, Microsoft’s vision for the future of its family of email clients. The basis of the story was a collection of three technologies deemed critical for the long-term development of Outlook: OWA Powered Experiences (OPX), Microsoft synchronization technology, and the augmentation loop. Mary-Jo Foley’s recent story about the Monarch…

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How OWA Predicts Text as Users Compose Email

Smart Technology Figures Out What You Want to Type On May 8, Microsoft announced plans (MC212345) to introduce a feature called “suggested text” to OWA. Microsoft 365 roadmap item 63795 says “Using smart technology, Outlook will predict text while you type. Just use the Tab key to accept the text prediction.” Text predictions is another…

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Stop OWA Users Autoforwarding Email

Autoforwarding is Badness Allowing users to forward their email outside Exchange Online is bad, especially if they don’t keep a copy of the forwarded messages in their mailbox. Apart from removing email from the controls imposed by data governance policies, it creates a risk that confidential information travels outside the organization, including when an attacker…

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Using Office 365 Online Apps with the Brave Browser

The Brave Browser offers the prospect of speed and security. But how well does it work with the Office 365 browser apps? As it happens, pretty well, with some exceptions. Here’s what I discovered when I test-drove Brave with OWA, Teams, SharePoint Online, Yammer, Planner, and Stream.

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OneDrive for Business Delivers Sharing Consistency Across Office 365

OneDrive for Business is responsible for how sharing works within Office 365. Big strides are being made to achieving consistency across all the Office 365 apps and new some tricks are coming along too, like being able to link to a PowerPoint slide, requesting people to upload files to a folder, or using the URL in a browser as a link. All good stuff.

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The Magic Behind OWA Likes

OWA is the only Outlook client that supports “Likes.” This begs the question how OWA supports likes and where the information about likes is stored. Some probing using easily accessible tools reveals the answer. You might think that the answer only interests Office 365 Trivial Pursuit nerds, but it’s actually of real interest to eDiscovery investigators.

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Email, Teams, and Expressing Reactions with Likes

Microsoft introduced support for like reactions in OWA in 2015. Teams also supports likes, but it also supports other reactions to messages from sad to angry. Knowing how to use these reactions is a social minefield. On a serious notes, reactions are not currently stored in Teams compliance records in Exchange Online, which is a problem if people react to messages with likes.

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