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OneDrive for Business

SharePoint Online Embraces Office 365 Sensitivity Labels

with 2 Comments by Tony Redmond

SharePoint Online is embracing Office 365 Sensitivity Labels to allow protected documents to be processed by indexing and available to content searches. The Office Online apps (Word, Excel, and PowerPoint) also support the application of sensitivity labels. The only disappointment is that the SharePoint Online and OneDrive for Business browser interfaces don't allow labels to be applied to documents.

Looking into the Future With the Fluid Framework Preview

with 1 Comment by Tony Redmond

Microsoft has made a preview of the Fluid Foundation available for Office 365 users to try out. The preview demonstrates how components can work together to share information quickly. It is very focused on SharePoint Online at present, but Microsoft plans to make intelligent fluid components available in Teams, OWA, SharePoint, OneDrive, and Office apps. The preview raises some questions, but that's the nature of the beast.

Managing OneDrive for Business File Upload Requests

with 1 Comment by Tony Redmond

The new Request Files feature in OneDrive for Business is great for users but comes with no admin controls. You can block the feature completely with a kludge and use Office 365 audit records to know when people are requesting files. However, Microsoft could make the feature so much better by extending some existing controls to make requesting files work better and more securely.

OneDrive for Business Makes It Easy to Request Files

with 1 Comment by Tony Redmond

The OneDrive for Business Request Files feature is a quick and simple way for users to ask others to upload files to a target folder using a special sharing link. Request files is now available within Office 365. The process is straightforward and might even help to stop people sending some attachments around in email. No admin controls are available for Request files, which is a nagging concern that deserves some consideration.

Office 365 Successes and Failures Since 2011

by Tony Redmond

Office 365 has experienced great success since its launch in June 2011, but it's also had its share of failures as well. This article considers the most important technical advances in Office 365 and the most important parts of the ecosystem as well as some places where things didn't go quite so well as either Microsoft or tenants would have liked.

Discover Who Creates Guest Accounts in Office 365 Applications

with 3 Comments by Tony Redmond

Office 365 applications now create many guest accounts in Azure Active Directory. You can see what accounts exist, but it's more difficult to discover who created the accounts - or why they were created. Fortunately, the Office 365 audit log holds a lot of useful data that can be interrogated to find some answers and PowerShell is a great tool for slicing and dicing audit data. See what you think of the answers I've come up with.

Potential Problems Lurk When OneDrive Users Block Office 365 Searches

by Tony Redmond

It's hard to find and fix every legacy on-premises setting. In the case of OneDrive for Business, it allows users to stop their site appearing in search results. That doesn't sound too bad, but blocking search affects many other Office 365 features and it's a good example of how a legacy setting can have a big influence in the cloud. Fortunately Microsoft agrees and they're going to fix the problem. We don't know when or how the fix will come, but when it does, users won't be able to disable eDiscovery for their OneDrive for Business site.

Important Office 365 Announcements from the SharePoint Conference

with 1 Comment by Tony Redmond

Microsoft made a ton of announcements at this week's SharePoint conference in Las Vegas. If you're an Office 365 tenant administrator, the health of SharePoint Online and what it and OneDrive for Business can do is important to you. Among all the fluffy stuff about intelligent intranets, there was some good news about improvements in administration, security, and network utilization, all of which will help other Office 365 apps too.

Does Your Office 365 Tenant Need Backups?

with 4 Comments by Tony Redmond

Do you need to backup Office 365 data? The question isn't simple because technology changes all the time and it's hard to backup some applications like Teams and Planner because APIs don't exist. The important thing is for companies to review what data they use, the features available to them, and then figure out if any gaps exist.