Delve: Exposing Permission Weaknesses Since 2015 Since its introduction in 2015, people have complained that Delve exposed documents to other users that they’d prefer not to share. In fact, the problem lies with poor permissions practice rather than Delve because Delve only ever shows information to a user which they are entitled to see. In…
Office ProPlus Version 1904 boasts new privacy controls and Microsoft has documented how it thinks about required and optional data collected from users. Office 365 still lacks privacy controls for the server apps. It remains to be seen if customers will be happy and consider that Microsoft has solved the GDPR issues identified in the Dutch DPIA report in November 2018.
Delve is a great way to learn about important documents other Office 365 users are working on, but it can sometimes reveal something that it shouldn’t. Mostly this is the fault of the owners of SharePoint sites where documents are stored, but there are situations when people just don’t want Delve or other Graph-based applications revealing anything about their communications.
Office 365 Groups and Teams make SharePoint much easier for people to use, with the price paid being the imposition of the groups permission model on SharePoint. On the upside, everything is very simple. On the downside, the permissions assigned to group members might not be what you want.
Many differences exist between the on-premises and cloud worlds. The Files folder is one of Office 365’s unique features. The folder exists in user mailboxes to hold information about “file-oriented experiences.” As it turns out, apps like Delve, SharePoint, and Office 365 Groups like to display file information to users, but they need a fast and efficient way to get to that data. Files is the answer!
Recent developments show that a fully-populated Azure Active Directory is considered by Microsoft to be a core part of the overall Office 365 “experience.” Yet many tenants have partly-populated directories. Is that a problem? Or might it be a future problem?
Delve does a good job of finding Office 365 content stored in SharePoint Online and OneDrive for Business. But you can make Delve so much more effective by changing your habits to tag documents and add them to boards. Try these simple steps that pay big dividends.