SharePoint

Modern SharePoint Web Parts Updates -- Forms

I am a huge fan of the Modern SharePoint experience. Is it perfect? Definitely not. However, the modern experience offers a responsive design, easy to use web parts, and is user-friendly. I have seen customers adapting to Modern SharePoint faster than they did to Classic SharePoint.

 

 

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The changes are following each other rapidly. The web parts delivered with the initial release of the Modern SharePoint Team Site are also evolving and regularly receiving updates. I want to keep you all up-to-date, so I decided to start a new series called Modern SharePoint Web Part Updates! Let’s continue with the forms web part.

A poll/form has been a crucial part of Intranet Portals since the day I started working with SharePoint. For the people who are wondering, that’s indeed a long time ago. We always had to acquire third-party web parts because SharePoint didn’t contain an out-of-the-box poll/form solution. I am not counting InfoPath because that was never intended to be used for that business requirements. Customers want to add a quick poll/form to ask their users one or more simple and short questions.

Microsoft Forms (Forms) was released a while back for the education part of Office 365. Forms is now widely available for all Office 365 customers. I haven’t done much with Forms, so I was definitely interested to try it out after the web part was released for our Moderne SharePoint Sites! Let’s take a look, shall we? After adding the web part the following screen appears:

 

We can create a new form or connect to an existing form. Let’s create a new form:

We give the form a name and click on create:

 

The designer in Forms allows you to create questions with a couple different types such as choice, text, rating, and date. All the basic features of a poll/form are present. The Form saves automatically, so that’s perfect. After adding our questions, we go back to the SharePoint Site:

 

We can show the questions or the results. Let’s start with the first option:

 

After a couple people answered the questions, we changed the settings of the web part to show the results:

 

Not too bad, a really nice overview of the answers to our poll/form. One requirement of a poll/form is, of course, the option to only answer the questions once. We changed the settings of the Form and the following happens:

 

 

This isn’t great because we want to show the results to the people who answered the questions. I couldn’t find this option anywhere. Forms is still in preview, so I hope this gets fixed in the final release. In the meant time, I would advise adding the Forms web part on a separate page to prevent this message to be viewable for all the visitors of your site. That said, its great to finally see an easy-to-use and out-of-the-box poll/forms solution!

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