M365 Changelog: Teams Auto-Install Approved Apps (AAA) Feature Update

MC660072 – Microsoft Teams Auto-Install Approved Apps (AAA) uses activity from your users to install and surface apps that admins have already allowed for the tenant. An admin can enable AAA to help users naturally discover and use apps that are highly relevant to their needs within Microsoft Teams. Specifically, when a user signs into specific SaaS apps using Azure AD (e.g. in web browser), the app will be installed for that user on Teams.

This feature is Generally Available as OFF by default and can be turned ON by admins in Teams Admin Center.

This message is to inform about an update to the feature: when Adobe Acrobat is auto installed by AAA, users who received the auto install will also have their default PDF file handler in Teams changed to open attached PDF files with the Teams Adobe Acrobat app. This experience applies to both new and existing users who have Adobe Acrobat installed in Teams through AAA, as it has been described in the feature documentation. Users benefit from:

• Discovering Adobe Acrobat easily in Teams without manually searching and installing it, since users are already using Adobe Acrobat outside of Teams.
• Convenient access to the features they are using when opening a PDF file with Adobe Acrobat.

When this will happen:

Microsoft will begin rolling out in late July 2023 and expect to complete rollout by early August 2023.

How this will affect your organization:

AAA respects all app governance in the Teams Admin Center.

• Admin control to turn AAA ON/OFF with the default as OFF.
• Installs only for users and apps that admins have allowed through settings and policies.
• A limited set of apps are initially supported. New apps will be deployed OFF with Message Center posts and visual indicators inside Teams Admin Center.

The PDF file handler change to Adobe Acrobat will only affect users who:

• Have had the admin turn on AAA for Adobe Acrobat
• Received the AAA install for Adobe Acrobat, i.e. after they have signed in to Adobe Acrobat with Azure AD outside of Teams.
• Open a PDF file that was attached in a Teams message.

What you need to do to prepare:

For admins, turn ON AAA when it becomes available in your tenant.

1. As a Global or Teams admin, navigate to the admin control: Teams Admin Center > Teams apps > Manage apps > Org-wide app settings > Auto install approved apps.
2. Turn ON the admin control: Auto install approved apps: ON > Save
3. Confirm Adobe Acrobat has been turned ON: Teams Admin Center > Teams apps > Manage apps > Org-wide app settings > Auto install approved apps > Mange selected apps.
4. Confirm Adobe Acrobat and any other AAA apps and users you want installed are allowed in your access control settings and policies. Learn more

Additional information

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