M365 Changelog: (Updated) SharePoint – Out-of-the-box document library templates

MC686278 – Updated November 7, 2023: Microsoft has updated the content below with additional information.

Microsoft is bringing the goodness of templates to SharePoint document libraries. Creating document libraries will now be a breeze with our ready-made templates with scenario relevant structure, metadata, and content types – all to save you time and maintain broader consistency across your content management organization. 

This message is associated with Microsoft 365 Roadmap ID: 124879

When this will happen:

  • Targeted Release: early November 2023 
  • Standard Release: mid-November 2023 

How this will affect your organization:

Microsoft is rolling out a brand-new Document library creation experience that will be available in two locations: 

  • SharePoint Home > New > Document library 
  • SharePoint Site > Site contents > New > Document library 

new document library
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With the new experience you will be able to create Document libraries in different ways: 

  • Blank library: this experience will replicate the current library creation experience where a document library will be created with the basic columns of Name, Modified and Modified by.
  • From existing library: this experience will allow you to choose any document library from a site you have access to, and replicate the structure, formatting, metadata and content types in a new document library. please note that data will not copy over, only the structure will
  • From templates: Microsoft has three brand new templates for you: Media library, Invoices and Learning. Each template will come with a pre-defined schema, formatting, views etc. to kickstart your content management journey! 
  • Flows packaged into the out-of-the-box-templates: the Media Library and Invoices templates also come with pre-packages Flows that can be skipped or completed depending on the user’s needs.

Disabling out-of-the-box templates

You can disable the out-of-the-box templates by running the following PowerShell command, while connected as a Global Administrator or SharePoint Administrator:

Set-SPOTenant -DisableModernListTemplateIds '<template ID>'

Where the template ID is:

  • Media library: 7fdc8cba-3e07-4851-a7ac-b747040ff1ce
  • Learning: 2a31cc9a-a7a2-4978-8104-6b7c0c0ff1ce
  • Invoices: cb3f4b1a-d4d8-40b3-a3e8-c39c470ff1ce

To re-enable a built-in template, use the parameter EnableModernListTemplateIds.

When all three templates are disabled, the creation dialog will look as follows to users: 

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What you need to do to prepare:

Consider educating users that there are now more ways to create a Document Library.