M365 Changelog: (Updated) Microsoft Teams: Updated Copilot for Teams meetings controls

MC772553 – Updated April 12, 2024: Microsoft has updated the rollout timeline below. Thank you for your patience.

Coming soon: Microsoft is excited to announce that the Microsoft Teams meeting policies for Copilot will be enforceable. You will be able to require Copilot to be used with a standard transcript that is retained after the meeting ends. Before the rollout, meeting organizers could override any Copilot meeting policies. Microsoft has also refreshed the Copilot controls in the Teams admin center (TAC) and the meeting options with new wording and descriptions that help clarify what each setting does for you and your users. The new meeting option values are designed to separate Copilot from transcription, making it easier for meeting organizers to understand exactly how Copilot works during and after a meeting.

When this will happen:

General Availability (Worldwide): Microsoft will begin rolling out late April 2024 and expects to complete rollout by early May 2024.

How this will affect your organization:

Before the rollout, the TAC Copilot setting options were:

Copilot

• On with transcript
• On

These options set the defaults for Copilot in meetings.

After the rollout, the TAC Copilot setting options will be:

Copilot

• On only with transcription
• On

If On only with transcription is selected, users with this policy assigned will only be able to organize meetings in which Copilot requires standard transcription to be turned on. 

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Before the rollout, the Copilot meeting options were:

Copilot

• Without transcription
• With transcription

After the rollout, the Copilot meeting options will be:

Allow Copilot

• Only during the meeting
• During and after the meeting

The new meeting options are functionally the same as before the rollout. Learn more at Use Copilot without recording a Teams meeting – Microsoft Support.

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How these controls work together

• If you set Copilot to On only with transcription, then the Copilot meeting option will be locked to During and after the meeting for meeting organizers. For Copilot to be used, transcription must be activated by a meeting participant with permission to transcribe.
• If you set Copilot to On, then the Copilot meeting option will be Only during the meeting by default. Meeting organizers can change the meeting option value to During and after the meeting to require transcription to be turned on for Copilot.

What you need to do to prepare:

If you want to allow users to use Copilot without turning on transcription, you must change the Copilot meeting policy value to On in the TAC.

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more

• For admins: Manage Copilot for Microsoft Teams meetings and events – Microsoft Teams | Microsoft Learn (Microsoft will update this comm before rollout with revised documentation.)
• For users: Use Copilot without recording a Teams meeting – Microsoft Support