M365 Changelog: Microsoft 365 Copilot | Microsoft Viva Insights: New admin settings for advanced insights and personal insights – Mar 5, 2025

MC1024392 – Microsoft is pleased to announce that Microsoft Viva Insights will provide more granular admin controls in Microsoft 365 Copilot for Viva Insights features. As mentioned in MC1009917 (published February 2025), Viva Insights will be included in Microsoft 365 Copilot by April 2025, enabling qualifying customers to access Microsoft 365 Copilot analytics powered by Viva Insights. You can change the settings for advanced insights and personal insights at tenant level before April 2025.

What’s new

• New controls for global admins to manage access to Viva Insights advanced insights at the tenant level (requires a Viva Insights or Microsoft 365 Copilot license)
• Separate admin controls for the Microsoft 365 Copilot Dashboard (requires 10+ Viva Insights assigned licenses or 50+ assigned Copilot licenses), the personal insights web app experiences (requires a Microsoft 365 license), and updated end user controls for personal insights

This message applies to Viva Insights for Windows desktop, Viva Insights for the web, and Viva Insights for iOS/Android.

When will this happen

General Availability (Worldwide): Microsoft will begin rolling out early March 2025 and expects to complete by mid-March 2025.

How this will affect your organization

1. New controls for admins to manage advanced insights for the entire tenant

After this rollout, the Microsoft 365 global admin can manage enablement of advanced insights for the entire tenant in the Microsoft 365 admin center using Microsoft PowerShell cmdlets and in Microsoft Admin center. This is a tenant-level policy, not a user-level policy or group-level policy. Advanced insights will be on by default. You can turn off advanced insights if needed. Learn more about how to create policies: Microsoft Viva – Feature access management | Microsoft Learn

Note: Users cannot access advanced insights until the global admin assigns the roles of Insights admin and Insights analyst, even though advanced insights will be on by default. If you turn off advanced insights, Insights analysts will not be able to access advanced insights. Learn more: Assign roles | Microsoft Learn

2. Separate admin controls for the Microsoft 365 Copilot Dashboard, the personal insights web app experience, and updated end user controls for the personal insights

The global admin can configure the Viva Insights web experience at the tenant or user level. Learn more: Configure personal insights defaults | Microsoft Learn. When the global admin sets defaults at the tenant level or user level, these settings govern how users initially access personal insights. Users can retain the admin’s default status or change it. User documentation: Opt out of Viva Insights – Microsoft Support

As part of this update, the Microsoft 365 Copilot Dashboard will have separate admin settings from personal insights controls. Learn more: Manage settings for the Microsoft Copilot Dashboard | Microsoft Learn.

Note: If your users currently have access to Copilot Dashboard, they will be able to continue to have access to it, regardless of the admin settings or user-level settings for personal insights.

What you need to do to prepare

This rollout will happen automatically by the specified date with no admin action required before the rollout.

Review Viva Insights setup overview | Microsoft Learn and the available settings for Viva Insights in your company (including admin and user settings for advanced insights, organizational insights, and personal insights) and communicate the changes to your organization.

Learn more

Manage settings for the Microsoft Copilot Dashboard | Microsoft Learn

Enable or disable advanced insights with PowerShell | Microsoft Learn

Assign roles | Microsoft Learn

Configure manager settings | Microsoft Learn

Configure personal insights defaults | Microsoft Learn