I have a Windows Server 2003 with Exchange Server and 30+ client PCs running XP Pro. and Office 2003 Pro. By default in Outlook 2003 individual calendar permissions are set to none. If I try to open another user’s calendar without permission I see the usual ‘folder cannot be found message’.
I have one client PC with Windows 7 and Outlook 2010. In Outlook 2010 I have set up an existing email account and all the information has come over from Exchange Server.
However if I attempt to open another user’s calendar I can open and view it despite the fact that the other user’s calendar permissions is set to none. I can repeat this with all users’ calendars.
Can anyone explain why in Outlook 2003/XP these permissions work correctly but not with W7/Outlook 2010? I would add that I cannot open another user’s mailbox in Outlook 2010 if I do not have permission.
After further investigation and testing it appears that with Outlook 2010 free/busy information appears even if the user does not have permission to view another users’ calendar. Calendar detail does not appear unless permission is given to access the calendar.
Is there anyway to disable thsi feature on Outlook 2010?
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