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How to Export Office 365 Mailbox to PST in Outlook 2019 and 2016

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  • alainajodi

    To know how to Export Office 365 Mailbox to PST in Outlook 2019, 2016, and below versions, one can go with the demo version of Shoviv Exchange Recovery Manager. The Demo version will illustrate the step by step process of Export Office 365 mailbox to PST. After using the demo version, if you agree with the process of this tool, then you can go with the full version of this tool to export unlimited Office 365 mailboxes into PST, Office 365, Live Exchange Server, Outlook Profile Stores, EML, and MSG.

    Read in Detail:


    Use the following steps:-
    1. At the top of your Outlook ribbon, choose File.
    2.Choose Open & Export > Import/Export.
    3. Choose Export to a file.
    4.Click Outlook Data File (.pst)> Next.

    5.Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time.Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.
    6.Click Browse to select where to save the Outlook Data File (.pst). Enter a file name, and choose OK to continue.
    7.If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
    8. Choose Finish.
    9. Outlook begins the export immediately unless a new Outlook Data File (.pst) is created or a password-protected file is used.
    Hope this solves your problem.


    You can need an export Office 365 mailbox to PST in Outlook 2019 and 2016. try Mailvita Office 365 Backup for Mac Software. This software export Office 365 to multiple file format like – PST, MBOX, MSG, EML, EMLX.

    • This reply was modified 10 months, 2 weeks ago by carterwillson.


    n order to export office 365 mailbox to PST successful, there are two options, one is the manual method and other is with the help of software tool which will assist you to effectively convert Office365 to PST.

    Manual method to Export Office 365 mailbox to PST
    Step 1: Log in to Office Account online with Administrator credentials
    Step 2: Next, Go to Admin > Exchange
    Step3: Click Permissions from the left pane. Go to Admin Roles >> Discovery Management
    Step 4: From Discovery Management, click ‘+’ sign to add Roles
    Step 5: Now click on ‘Mailbox Import/Export’ below roles
    Step6: Under ‘Members’, click the ‘+’ sign again and click once on the name of the user
    Step 7: Click on “Save” after finishing the necessary steps
    Step 8: Go to “Compliance Management >> in-place eDiscovery & hold” and click on the New (+)
    Step9: From “In-Place eDiscovery & Hold” dialogue box, type the name and click on the Next button
    Step 10: After that choose the all mailboxes by clicking on “Search all mailboxes” or the selected ones by “Specify mailboxes to search” option and adding the ‘+’
    Step 11: Set the filters and click on the Next button from the next ‘Search query’ screen
    Step12: The next dialogue is “In-Place Hold Settings” from where you can specify the number of days for which the items are to be kept before they are deleted from the server
    Step 13: After that, click on the “Finish”
    Step 14: Finally, click the “Close” button after appearing confirmation message
    Step15: Now finally all the generated search gets listed, after the completion of the process, results, you can now click on the downward arrow to export the .pst files

    I hope this manual method will be helpful to export Office 365 mailbox to PST.
    Mark Wilson


    For conversion of all Outlook OST files and folders into PST Outlook file formats, here is the best and reliable OST to PST Converter Tool available by ATS Software that offers multiple advanced features. There is no requirement to install Microsoft Outlook to perform OST to PST file conversion. It shows smart preview of OST file data before converting into PST formats. It converts multiple OST files into PST, EML, Office365, HTML, MSG, MBOX, PDF, EMLX, and many more. A free Trial Version is available that allows the customer to safely convert 30 items from every folder is completely free of any costs.

    Read More:

    • This reply was modified 5 months, 3 weeks ago by xitnloyo.


    Here, I am to provide you the most efficient solution named Office 365 Backup & Restore Tool. This tool easily export Office 365 mailboxes into PST file format of any version of Outlook. Also, it saves your Office 365 emails into other file formats such as EML, PST, MSG, HTML, MBOX, etc. You can try the demo version of the tool to check its performance. You can download this utility from here:


    I suggest you use the safe and reliable Cigati Office 365 Backup & Restore Tool to save data from multiple mailboxes of your Microsoft O365 to the local hard drive.

    For More Info:

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