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OneDrive for Business Delivers Sharing Consistency Across Office 365

OneDrive for Business is responsible for how sharing works within Office 365. Big strides are being made to achieving consistency across all the Office 365 apps and new some tricks are coming along too, like being able to link to a PowerPoint slide, requesting people to upload files to a folder, or using the URL in a browser as a link. All good stuff.

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Exploring the Office 365 Substrate

The Office 365 Substrate is a poorly understood part of Microsoft’s Cloud Office system. The substrate is a critical part of enabling services that run across different applications like Exchange Online, SharePoint Online, Teams, and so on. Functionality like search, information protection, data governance, and eDiscovery is a lot harder when you have multiple moving parts. The substrate gives cohesion and coherence to what could otherwise be a tangled mess.

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Tracking Anonymous Access to SharePoint and OneDrive Documents

Cloudy attachments are an excellent way of sharing documents through email without attaching files. Behind the scenes, an anonymous link to the document is sent to recipients, who can then use the link to open, edit, or download the document (depending on the assigned permission). Office 365 tenant administrators don’t have great visibility into what kind of anonymous sharing happens, but they can with a little bit of PowerShell and the contents of the Office 365 audit log.

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Managing Teams Private Channels

Everyone got very excited when Microsoft introduced private channels for Teams. Which is nice. The hard work of understanding the technology and managing its introduction now begins, so in this article we look at how to control the creation of private channels and what to do once private channels are out there in use. Some planning is always good, and mastering private channels will take preparation. Let’s begin!

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Key Office 365 News from the Microsoft Ignite Conference 2019

Microsoft made a ton of Office 365-related announcements at their Ignite conference in Orlando. Here’s a summary of the key news for SharePoint, Exchange, Stream, Teams, Yammer, and Outlook. More information will emerge during the week, so stay tuned for more coverage as news emerges.

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The Big Side Effect on Teams of Renaming a SharePoint Site URL

SharePoint Online now boasts the ability to rename site URLs, which seems good, but not so good when you discover that the new URL breaks the connection with Teams. The fact that this happens is revealed in Microsoft documentation and it’s been a problem since the beta testing of the site rename function. Microsoft seems curiously disinterested in fixing the problem as quickly as they should have. A case of attention distracted elsewhere?

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Discover Who Creates Guest Accounts in Office 365 Applications

Office 365 applications now create many guest accounts in Azure Active Directory. You can see what accounts exist, but it’s more difficult to discover who created the accounts – or why they were created. Fortunately, the Office 365 audit log holds a lot of useful data that can be interrogated to find some answers and PowerShell is a great tool for slicing and dicing audit data. See what you think of the answers I’ve come up with.

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SharePoint Gets Better Connected to Teams

The fit-and-finish quality within Office 365 is sometimes less than desirable. Two recent changes in SharePoint Online make it easier for users to know when a document library is connected to Teams and to generate thumbnails for items stored in the library. Neither change is awe-inspiring, but both are examples of how to improve SharePoint’s fit-and-finish, which is a good thing.

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Everything You Need to Know about Office 365 and SharePoint – September 2019

With September coming to an end, here’s what you need to know about Office 365 and SharePoint announcements during the past month.

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Potential Problems Lurk When OneDrive Users Block Office 365 Searches

It’s hard to find and fix every legacy on-premises setting. In the case of OneDrive for Business, it allows users to stop their site appearing in search results. That doesn’t sound too bad, but blocking search affects many other Office 365 features and it’s a good example of how a legacy setting can have a big influence in the cloud. Fortunately Microsoft agrees and they’re going to fix the problem. We don’t know when or how the fix will come, but when it does, users won’t be able to disable eDiscovery for their OneDrive for Business site.

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