SharePoint Online

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Missing Audit Records for Retention Labels Applied to SharePoint Online Documents

Activity Explorer Highlights Label Activities In June 2020, I covered Microsoft’s “Know Your Data” initiative, essentially the introduction of a bunch of new features in the Data classification section of the Microsoft 365 compliance center. Requiring Office 365 E5 or Microsoft 365 E5 (or E5 compliance) licenses, Microsoft targets this functionality at large enterprises who…

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How to Hide Sensitive Documents Stored in SharePoint Online

Delve: Exposing Permission Weaknesses Since 2015 Since its introduction in 2015, people have complained that Delve exposed documents to other users that they’d prefer not to share. In fact, the problem lies with poor permissions practice rather than Delve because Delve only ever shows information to a user which they are entitled to see. In…

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The New 250 GB Upload Limit for Microsoft 365. Good or Bad?

Big Files and Differential Sync Some excitement was generated, at least inside Microsoft, for the January 12 announcement that SharePoint Online and OneDrive for Business now support uploads of files sized up to 250 GB. This is an increase from the previous 100 GB maximum announced in July 2020. The new capability is designed to…

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Marking Office 365 Documents and Email as Formal Records

Microsoft released a report in late October to demonstrate how well Microsoft 365 meets the compliance needs of the financial sector subject to U.S. regulations. The level of inaccuracy in the text meant that I didn’t think much of the report. In any case, the report placed great emphasis on two developments. The first was…

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Decrypting SharePoint Online Documents with PowerShell

Great to Protect Content Until Access is Needed The growing popularity of sensitivity labels is goodness if you simply look at the desirability of protecting confidential information. However, the presence of a larger percentage of encrypted data within Office 365 creates some addition management challenges. As I have noted during several conference talks, the only…

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SharePoint Usage Explodes in 2020, Adds 100 Million Monthly Users

Today, the company is updating that figure and the growth has been substantial. In a blog post penned by Jared Spataro, Corporate Vice President for Microsoft 365, he states that the number of active monthly SharePoint cloud users has doubled to 200 million.

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New Crucial Audit Events Added to Office 365

Helping Investigators Understand What Happened In March, Microsoft eventually released the MailItemsAccessed “crucial audit event” for accounts holding Office 365 E5 licenses (other suitable licenses include Microsoft 365 E5 or the Microsoft 365 E5 compliance). Crucial events are deemed to be of higher value to investigators or others who need to understand exactly what happened…

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Teams First Office 365 Application to Use Stream 2.0

Stream to Use SharePoint Online and OneDrive for Business Microsoft announced Stream 2.0, a major refresh of the Stream video portal, in the What’s New for Microsoft Stream and Video in Microsoft 365 session at the virtual Ignite 2020 conference. The big news is that Stream is moving its video storage from the Stream Azure-based…

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Scoping Office 365 Sensitivity Labels

The Evolution of Sensitivity Labels When Microsoft launched sensitivity labels in late 2018, the implementation was simple: you defined labels that could mark and protect Office files and email and published them to users, who then applied the labels as needed. Over time, Microsoft has increased the usefulness of sensitivity labels by building native support…

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Using Microsoft Teams Lists

Teams, Tabs, and Lists Office 365 notification MC220295 posted on 13 Aug 2020 (Microsoft 365 roadmap item 64162) announces the arrival of the Lists app for Teams. This app allows access to Microsoft Lists, the new iteration of the well-known SharePoint lists, with the notable restriction that personal lists (stored in OneDrive for Business) are…

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